Microsoft Office Keyboard Shortcuts

 Microsoft Office Keyboard Shortcuts

Keyboard shortuts to speed your workflow.

Microsoft Word Shortcuts

Formatting Characters

Change Case Shift+F3

Increase Font Size Ctrl+Shift+ >

Decrease Font Size Ctrl+Shift+ <

Formatting Paragraphs

Single Line Spacing Ctrl+1

Double Line Spacing Ctrl+2

1½ Line Spacing Ctrl+5

12 pt Space above paragraph Ctrl+0

Indent Paragraph Ctrl+M

Styles

Heading 1 Ctrl+Alt+1

Heading 2 Ctrl+Alt+2

Heading 3 Ctrl+Alt+3

Normal Ctrl+Shift+N

Date & Time

Insert Date Field Alt+Shift+D

Insert Time Field Alt+Shift+T

Fields

Update Field F9

Toggle Codes Shift+F9

Create Field Ctrl+F9

Shortcuts Common to all MS Office Programs

Close Program Alt+F4

Cut Ctrl+X

Copy Ctrl+C

Paste Ctrl+V

Duplicate object Ctrl+D

Undo Ctrl+Z

Redo Ctrl+Y

Formatting characters

Select All Ctrl+A

Bold Ctrl+B

Underline Ctrl+U

Italic Ctrl+I

Repeat last action F4

Working with documents

Create a new document Ctrl+N

Open a document Ctrl+O

Close a document Ctrl+W

Save As F12

Save a document Ctrl+S

Print a Document Ctrl+P

Spellcheck F7

Microsoft Outlook Shortcuts

Activate the Find a Contact box F11

Mark an e-mail message as read Ctrl+Q

Open a contact Ctrl+Shift+C

Open a meeting request Ctrl+Shift+Q

Open a task Ctrl+Shift+K

Open an appointment Ctrl+Shift+A

Open an e-mail message Ctrl+Shift+M

Open the address book Ctrl+Shift+B

Open the Advanced Find dialog Ctrl+Shift+F

Switch to Inbox Ctrl+Shift+I

Switch to Outbox Ctrl+Shift+O

Send a message Alt+S

Reply to a message Ctrl+R

Forward a message Ctrl+F

Microsoft Visio Shortcuts

Shortcuts for choosing a tool

Arc Ctrl+7

Connection Point Ctrl+Shift+1

Connector Ctrl+3

Crop Ctrl+Shift+2

Ellipse Ctrl+9

Freeform Ctrl+5

Line Ctrl+6

Pencil Ctrl+4

Pointer Ctrl+1

Rectangle Ctrl+8

Rotation Ctrl+0 (zero)

Stamp Ctrl+Shift+3

Text Ctrl+2

Text Block Ctrl+Shift+4

Microsoft Project Shortcuts

Using a table

Beginning of Table Ctrl+Home

End of table Ctrl+End

Beginning of Gantt chart Alt+Home

End of Gantt chart Alt+End

Find a task by the number F5

Find a Task by a word. Ctrl+F

Go To Task by the ID or Date Ctrl+G

Link Tasks Ctrl+F2

Zoom

Zoom In Ctrl + /

Zoom Out Ctrl+Shift+*

PowerPoint Slide show controls

Next slide N, ENTER, or SPACEBAR

Display a black screen (toggles) B

Display a white screen (toggles) W

End a slide show ESC

Erase on-screen annotations E

Go to next hidden slide H

Go to slide <number> <number>+ENTER

Return to the previous slide P or BACKSPACE

Set new timings while rehearsing T

Stop or start an automatic slide show S

Use original timings while rehearsing O

First slide Hold both mouse buttons for 2 seconds

Microsoft PowerPoint Shortcuts

Selecting text and objects

Select Frame F2

All objects (slide view) Ctrl+A

All slides (slide sorter view) Ctrl+A

All text (outline view) Ctrl+A

An object TAB or Shift+TAB

Formatting text

Left align Ctrl+L

Right align Ctrl+R

Centre align Ctrl+E

Change Case Shift+F3

Spellchecker F7

Working in the slide view

New Slide Ctrl+M

New Slide Same Layout Ctrl+Shift+M

Microsoft Excel Shortcuts

Moving Around

Cell A1 Ctrl + Home

Last Used Cell Ctrl + End

Go To dialog box F5

Next Blank Cell in Row Ctrl+ð

Next Blank Cell in Column Ctrl+ò

Selecting

Select the current column Ctrl+Spacebar

Select the current row Shift+Spacebar

To Next Blank Cell in Row Ctrl+Shift+ð

To Next Blank Cell in Column Ctrl+Shift+ò

All Cells around Current Ctrl+Shift+8

Date and time

Insert current time Ctrl+Shift+;

Insert current date Ctrl+;

Miscellaneous

View formulas Ctrl + ~

Create a chart F11

Edit links Edit menu/Links